Video surveillance policy

Introduction:

DANX A/S, AB, AS, OY and OU employs videosurveillance at its sites in Denmark (Ishøj, Taulov, Århus, Ålborg), Sweden (Stockholm, Jönköping, Malmö, Göteborg), Norway (Oslo, Trondhjem), Finland (Vantaa, Oulo) (herafter referred to as DANX) to ensure the security of our buildings and the property that we are obliged to secure XXX. This video surveillance policy describes the video surveillance system at the above mentioned sites to protect personal data, the right to privacy and other fundamental rights and legitimate interests of individuals filmes by the system’s cameras.

Data controller:

DATA controller is DANX Group A/S (please refer to the GDPR policy for more information)

Objective of the video surveillance system:

The use of camera is designed to prevent, detect and then document any security incident that occurs in the buildings and surrounding area (i.e. to the fence of our premises in each site) occupied by DANX. The term “security incident” refers in particular to wrongdoing in the form of intrusion, theft, unauthorised access, break-ins, vandalism, assualts, threats and arson. The cameras will furthermore be used for documentation in case of a work related accident and to locate missing shipments.

Operation:

The cameras store all movement in the areas that they monitor, 24 hours per day and 7 days a week. The information is stored for 30 days wherafter it is automatically deleted.

Systematical operational exclusions

The video surveillance is under no circumstance used to monitor the legitimate activities of staff, service providers or visitors, including the hours they keep, checks on quality of work or productivity levels. Places in which individuals clearly consider that their privacy must be protected more strictly wch ad bathrooms or changing rooms cannot be equipped with a video surveillance system.

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Analysis prior to installation:

An analysis has been performed prior to the installation of a video surveillance system at any of our buildings/sites to assess whether the use of such equipment is appropriate and proportional to the purpose envisioned. The purpose of this analysis is to reduce the risk of infringing the fundamental rights of any person, particular with regards to personal data protection and privacy. We have concluded that our obligations towards our customers’ goods and the safety of our employees justify the installation of a video surveillance system.

Staff from IT hardware department:

The staff from the IT Hardware department are responsible for the technical maintenance of the systems and have access to all recordings but may not use this access for unauthorized views or to download or send the material to any external parties except if askes by the police/other authorities to deliver evidence in relation to an.

Request to view images from an individual concerned:

An individual, member of staff, service provider or visitor who entered into the field of one or more cameras at any time may exercise their right to view the images directly concerning them. However, this right must be strictly limited by the protection of the personal data of third parties who also appear in these images. Corrections can only be made to erase the images in question. This may be done following any legitimate request to erase images that do not constitute objective evidence in the event of an offence.

Access to the system:

Only IT hardware staff and those in charge of operational tasks may access the relevant equipment. Any failing that may allow or that may have allowed unauthorised access to the data recorded must be notified without delay to the data controller.

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